Microsoft Dynamics AX 2012 Public Sector - Financials Training Course

Course 80338
2 Days

Instructor-Led Live: $1,295
Instructor-Led Remote: $995 - Learn more

Course Overview
This two-day instructor-led course, Microsoft Dynamics AX 2012 Public Sector - Financials, provides students with the necessary tools and resources to perform advanced tasks using Microsoft Dynamics AX 2012 Public Sector.

Audience
Course 80338: Microsoft Dynamics AX 2012 Public Sector - Financials is designed for partners and customers who want to learn the features and develop a working knowledge of the typical bookkeeping and accounting processes that are required to effectively use Microsoft Dynamics AX 2012 Public Sector. Course 80338 benefits accounting managers, accountants, bookkeepers, accounts payable and receivable managers, budgeting managers, project managers, and other people in public sector organizations responsible for the setup and administration of various accounting functionalities.

Course Outline
Module 1: Overview
This module provides a general overview of public sector accounting requirements and the features of Microsoft Dynamics AX 2012 Public Sector.
Lessons

Introduction
Public Sector Requirements
Microsoft Dynamics AX 2012 Public Sector Features
Microsoft Dynamics AX 2012 Public Sector License

Describe the requirements of the public sector industry.
Describe features of Microsoft Dynamics AX 2012 Public Sector.
Verify the Microsoft Dynamics AX 2012 Public Sector license.

Module 2: Account Setup
This module concentrates on how to set up the account structures and financial dimensions for the organization.
Lessons

Introduction
Overview of General Ledger Setup
Configure Account Structures
Create Financial Dimensions
Set Up a Chart of Accounts

Lab : 2.1:Create a Fund Entity

Create a Fund Entity

Lab : 2.2: Set Up a Chart of Accounts

Set up an account in the Chart of Accounts

Set up fiscal calendars and a fiscal year.
Set up posting definitions.
Configure account structures.
Describe financial dimensions.
Create a financial dimension and a fund entity.
Plan a Chart of Accounts and set up accounts in the Chart of Accounts.
Create bank accounts.
Assign a fund entity to an account.

Module 3: Budgeting
This module concentrates on how to create budgets and use budget control.
Lessons

Introduction
Budgeting Overview
Configure Budget Control
Create an Original Budget
Work with Budgets
Use Budget Control
Process a Provisional Budget
Process an Apportionment Budget
Budget Reporting

Lab : 3.1: Configure Budget Control

Configure budget control

Lab : 3.2: Process a Provisional Budget

Post and reverse a provisional budget

Lab : 3.3: Post an Apportionment Budget

Post an apportionment budget.

Describe budgeting terms and budgeting basics.
Explain budget control and set up budget control parameters.
Set up over budget permissions and define the budget funds available calculation.
Select source documents and journals for budget control.
Assign budget models and define budget control rules.
Select main accounts for budget control and define budget groups and message levels.
Activate budget control.
Enable budget appropriations.
Create budget register entries and allocate budget amounts across dimension values and periods.
Revise and transfer a budget.
View the status and history of budget register entries.
Describe execution of budget reservations against the budget.
Perform budget control.
Post, reverse, and perform budget control on a provisional budget.
Define an apportionment budget code.
Create and perform budget control on an apportionment budget.
Describe the Actual versus budget, Budget funds available, Budget details, Budget control account detail history, and Budget control activity by project reports.
Describe budgeting terms and budgeting basics.
Explain budget control and set up budget control parameters.
Set up over budget permissions and define the budget funds available calculation.
Select source documents and journals for budget control.
Assign budget models and define budget control rules.
Select main accounts for budget control and define budget groups and message levels.
Activate budget control.
Enable budget appropriations.
Create budget register entries and allocate budget amounts across dimension values and periods.
Revise and transfer a budget.
View the status and history of budget register entries.
Describe execution of budget reservations against the budget.
Perform budget control.
Post, reverse, and perform budget control on a provisional budget.
Define an apportionment budget code.
Create and perform budget control on an apportionment budget.
Describe the Actual versus budget, Budget funds available, Budget details, Budget control account detail history, and Budget control activity by project reports.

Module 4: General Ledger
This module focuses on functionalities in the General ledger module. It discusses the various activities related to commitment accounting, distributing of line amounts, and modifying transactions. Additionally, steps to perform general ledger year-end activities are discussed.
Lessons

Introduction
Distribute Line Amounts across Ledger Accounts
Advanced Ledger Entries
Commitment Accounting
Perform Encumbrance Year-End Processes
Perform General Ledger Year-End Processes

Lab : 4.1: Distribute Line Amounts across Ledger Accounts

Distribute a line amount to one or more ledger accounts

Lab : 4.2: Perform Commitment Accounting

Create a purchase order from a purchase requisition and review the subledger journal entries

Lab : 4.3: Perform General Ledger Year-End Processes

Process “nominal” and “real” accounts at year end

Distribute line amounts across ledger accounts.
Describe the setup of advanced ledger entries.
Create, preview, and post advanced ledger entries.
Describe commitment accounting.
Record general ledger pre-encumbrances for a purchase requisition.
Record general ledger encumbrances for a purchase order.
Set up encumbrance year-end processing options.
Define close and open transaction posting definitions for encumbrance year-end processing.
Define a default encumbrance year-end process for a specific fund.
Describe general ledger year-end processes.
Set a closing type on accounts.
Define close and open transaction posting definitions for general ledger year-end processing.
Process "nominal" accounts and ending balances of "real" accounts.

Module 5: Procurement and Accounts Payable
This module focuses on purchase-, invoice-, and vendor-related activities. It explains steps for creating and invoicing purchase agreements, confirming an unplanned purchase, and invoicing payments to various vendor bank accounts. It also discusses setting up 1099 information and assigning a DUNS+4 number for vendors.Lessons

Introduction
Manage Purchase Agreements
Manage Unplanned Purchases
Purchase Order Year-End Processing
Invoice a Purchase Agreement without a Release Order
Track and Report 1099 Information
Assign a New DUNS+4 Number
Disburse Invoice Payments to Multiple Vendor Bank Accounts

Lab : 5.1: Manage Purchase Agreements

Invoice a purchase agreement without creating a release order

Lab : 5.2: Create a Confirming Purchase Order

Set up a confirming PO code and its associated message text and create a confirming purchase order

Lab : 5.3: Generate 1099-S Tax Reports

Set up 1099-S information, pay an invoice with that 1099-S information, and process a 1099-S tax statement.

Enable information on purchase agreements by classification.
Set up confirming PO codes and message text.
Flag a purchase order as confirming.
Print a purchase order with a special message.
Run the purchase order year-end process.
Invoice a purchase agreement without a release order.
Set up 1099 information for a vendor.
Pay an invoice with 1099 information.
Process a 1099 tax statement.
Assign a DUNS+4 number to multiple vendor bank accounts.
Disburse an invoice payment to different vendor bank accounts.

Module 6: Accounts Receivable
This module explains how to set up billing codes and classifications. It also focuses on processing invoices, payments, dunning documents according to a billing classification, processing settlements in a pooled cash scenario, and how to add attributes for customer reporting.
Lessons

Introduction
Set Up Billing Codes
Set Up Billing Classifications
Process Free Text Invoices by Billing Classification
Process Recurring Invoices by Billing Classification
Process Payments by Billing Classification
Process Dunning Documents by Billing Classification
Process Settlements in a Pooled Cash Setup
Add Customer Attributes

Lab : 6.1: Set Up Billing Codes

Create a billing code

Lab : 6.2: Create a Free Text Invoice Using a Billing Code

Create a free text invoice by using a billing code

Lab : 6.3: Set Up Billing Classifications

Set up billing classifications, associate a billing code with a billing classification, and set a classification settlement order

Lab : 6.4: Process Free Text Invoices by Billing Classification

Create, post, and print free text invoices according to a billing classification

Lab : 6.5: Process Recurring Invoices by Billing Classification

Process recurring invoices by billing classification

Lab : 6.6: Process and Settle Payments by Billing Classification

Enter customer payments and execute settlements of transactions by billing classifications

Lab : 6.7: Process Reimbursements by Billing Classification

Process a reimbursement by billing classification

Lab : 6.8: Process Dunning Documents by Billing Classification

Generate interest notes and collection letters by billing classification

Lab : 6.9: Use Customer Reporting Attributes

Use customer reporting attributes.

Describe the features of billing codes and create a billing code.
Create a free text invoice by using a billing code.
Create a billing classification and associate a billing code with a billing classification.
Set a classification settlement order.
Post and print a free text invoice by billing classification.
Post and print a recurring invoice by billing classification.
Enter a customer payment by selecting a billing classification.
Create a payment proposal based on a selected billing classification.
Generate a reimbursement transaction by billing classification.
Generate interest notes and collection letters by billing classification.
Assign a collection letter policy to a billing classification.
Set up posting definitions for invoice settlements.
Settle a free text invoice against a payment.
Settle a transaction write off for a customer.
Assign a trading partner code, an agency location code (ALC), and a 1099-C indicator.
Prevent customer duplication by using a Government Identification Number (GIN).

Module 7: Project Accounting
This module reviews the process of creating and revising a project budget, performing budget control on the project budget, and allocating it across periods. Also, you will learn how to handle grant management, and manage multiple funding sources.
Lessons

Introduction
Perform Project Budget Control
Manage Grants
Manage Multiple Funding Sources

Lab : 7.1: Manage Multiple Funding Sources

Manage multiple funding sources for a project

Create a project budget.
Allocate a project budget across periods.
Create a project budget revision.
Create a grant.
Track the status of a grant.
Add multiple funding sources to a project.
Assign a grant to a funding source.
Allocate expenses to a funding source.
Set up funding source percentage and priority.
Invoice costs against funding sources.

Module 8: Role Centers and Reports
In this module , you will be shown various Role Center webpages available in Enterprise Portal. It also discusses how to generate reports and set up derived financial hierarchies.
Lessons

Introduction
Role Centers
Generate Accounts Receivable Reports
Generate Customer Reports
Generate Payment Approval Report
Generate Budget Control Reports
Perform Financial Analysis with Derived Financial Hierarchies

Lab : 8.1: Generate Accounts Receivable Reports by Billing Classification

Generate Accounts receivable reports by billing classification

Lab : 8.2: Generate a Customer Report

Generate a customer report by billing classification

Lab : 8.3: Generate a Budget Control Report

Generate a budget control report

Lab : 8.4: Set Up Derived Financial Hierarchies

Set up derived financial hierarchies

Describe the Accountant, Accounting Manager, and Controller Role Centers.
Explain the Accounts Receivable Administrator and Finance Director Role Centers.
Generate Accounts receivable transaction, invoice, and payment reports.
Generate a Customer aging, Customer balance list, and Detailed due day list report.
Set up a cover page for the Payment approval report.
Generate a Budget control account detail history and Budget control activity by project report.
Create a category hierarchy.
Associate a derived financial hierarchy.
Slice and dice using the derived financial hierarchy dimension

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Microsoft Dynamics AX 2012 Public Sector - Financials Training Course

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Course 80338
2 Days